Asset Tracking Budget Estimator – Barcode vs RFID vs IoT Cost

What will asset tracking actually cost you?

Tell us about your operation and get a realistic budget across three tiers — barcode, RFID and IoT — with implementation timelines and what standing still is costing you today.

Welcome back 👋

We kept your last estimate from earlier, right here on your device. Pick up where you left off?

Quick = the essentials for a fast range. Advanced adds asset mix, IT depth, reader counts & licensing — and PDF/CSV export.

Currency

01Your operation

Industry

Operating environment

Storage & accessibility — how reachable are assets for tagging?

02Asset profile

Primary asset type

Secondary asset type — e.g. IT assets in an FMCG plant

Asset mix 70% primary / 30% secondary

More secondaryMore primary

IT tracking depth — applies when IT assets are included; sets the software tier

03Scale

Total number of assets

Number of locations / sites

Users who will use the system

Average value per asset — for the cost-of-loss estimate

04RFID installation affects the RFID tier only

Fixed read points — gates, dock doors, zone portals

Handheld readers — for audits & locating

05Deployment & licensing

Software licensing

Tagging & rollout

04Current state

Assets currently untraceable / missing custodian 15%

0%50%+

Already in place vs new 80% existing

All newAll existing

Fill in your operation, then estimate across barcode, RFID & IoT.

Your estimated budget, three ways

The cost of standing still

What untracked assets cost you every year

Let's turn this into the right number — together.

These are planning ranges, not a quote. The real figure depends on your assets, environment and integration — so we'd rather work it out with you. A short site survey lets us pick the right tags and readers and keep the solution cost-effective, with no over-spec. Convalexa builds barcode, RFID & IoT end-to-end, Make-in-India, with Tally / ERP integration.

WhatsApp your estimate ☎ Call now: +91 98215 71464

Email this estimate — or request a site survey

We'll review it and come back with the right hardware, a layout and an indicative quote — or schedule a site survey to scope it precisely. The estimate above is attached to your message, and goes straight to info@convalexa.in.

Name

Phone / WhatsApp — optional

Anything to add? — optional

Prefer to send it yourself? WhatsApp your estimate · email it — both come pre-filled.

Your decision journey

1 · Which technology? → 2 · What will it cost? (you're here) → 3 · EPC Encoder · RFID Reality Check

How much does asset tracking cost?

There's no single price for asset tracking — it scales with the number of assets, sites and users, your environment, and how many readers you need. This free estimator gives a realistic first-year budget across three tiers (barcode, RFID and IoT), with recurring costs, a rollout timeline and the cost of doing nothing. Use Quick mode for a fast range, or Advanced for asset mix, IT depth, reader counts and licensing — then export a PDF or CSV.

Not sure which technology fits first? Start with the Asset Tracking Technology Selector. When you're ready, we'll scope it precisely with a site survey — built on REFLECTA UHF readers, tags and VIGI Stock, Make-in-India.

Frequently Asked Questions

How much does an RFID asset tracking system cost?

It depends on the number of assets, sites, users, environment and readers. As a guide: passive UHF tags ~$0.15–0.60 (on-metal $2–8), RFID handhelds ~$1.5–3k, fixed read points ~$2–6k each, software $3–50k/year. This tool turns your inputs into a realistic range; the final figure depends on a site survey.

Is the budget estimate a quote?

No — it's a planning estimate to help you budget. A precise quote needs a short site survey of your assets, environment and integration scope, which we're happy to do with you to keep the solution cost-effective.

What's the difference between quick and advanced mode?

Quick asks the essentials for a fast range. Advanced adds a secondary asset type and mix, IT tracking depth, RFID reader counts, and licensing and tagging options — plus PDF and CSV export.

Will my data be saved or uploaded?

The estimate runs entirely in your browser, and your last estimate is saved on your own device so you can restore it when you return. Nothing reaches us unless you submit the “email my estimate” form.